About the role
The bank operates under the oversight of the Board of Directors, including the board committees: Board Audit Committee, Board Risk Committee (BRC), Nomination Committee (NomCo), and Remuneration Committee (Remco). Playing a vital role as the secretary for the board committees, the responsibilities encompass support, organizing, coordinating, and facilitating committee meetings, providing guidance to presenters, and ensuring effective communication. The secretary also undertakes the important task of preparing for meetings and ensuring comprehensive documentation of the proceedings. Collaborating closely with committee chairs, the secretary prepares and propose annual plans in alignment with committee charters, legal requirements, and regulatory obligations. Additionally, the secretary supports and maintains governance processes for the board committees, constantly striving to enhance efficiency and uphold quality standards.
As part of the internal governance responsibilities, the secretary supports the bank's internal regulations (steering documents) processes and structure while ensuring their robust utilization in risk management practices. Ultimately, the primary objective of the internal governance area is to streamline decision-making processes, ensuring compliance with established protocols and steering documents.
If you aspire to have a central role within a company, one that provides a comprehensive overview of the organization and involves contributing to automation and improvement initiatives based on the processing of critical information, then we hope you continue reading.
Tasks and responsibilities in the role include:
- Coordinate Board committee Meetings: prepare Board committee meeting invitations, agendas and review material
- Facilitate the meetings, follow up actions and write Minutes of Meeting
- Prepare and proactively propose Board committee annual plans in accordance with charters, policies, business needs, legal and regulatory requirements
- Facilitate Board annual evaluation as part of Nomination Committee
- Continuous process improvement to increase efficiency and quality in processes
- Collaborate with ExCo members, other leaders and presenters and secure that the Board committees receive necessary information and secure structured and efficient meetings
- Support the bank's internal regulation management process
- Support on improvement within internal governance
- Help develop and maintain a strong culture of continuous improvement, innovation and teamwork
Who we look for
This role is an ideal fit for passionate individuals who excel in delivering results, have a service-minded approach, embrace challenges, and demonstrate a strong drive to exceed expectations. Effective communication, exceptional teamwork, and a proactive mindset are essential attributes for success in this position. When evaluating candidates, we will emphasize the following experience, traits, and qualifications:
- Minimum bachelor in e.g., business and administration, economics, law or similar
- 2-5 years’ experience from operational risk, governance management, controlling, auditing or similar desirable
- Experience with Board and/or committee secretary work, beneficial but not a must
- Organized & structured, knows how to prioritize what is important
- Good administrator and knows Microsoft Office very well
- Trustworthy to manage confidential information and tasks
- Good at building relations with stakeholders
What we offer
- An opportunity to work in a large, high-performing international company, in a dynamic environment that is constantly changing
- A corporate culture that is professional and dynamic, yet informal. We expect our skilled employees to make long lasting and impactful decisions to shape our future
- Highly competent, dedicated, and friendly co-workers with strong collaboration across the Nordics
This position can be located in one of our Nordic locations, Hvidovre, Lysaker, Stavanger, Solna or Helsinki.
Interested?
“We offer a key- role where you can develop yourself and get insights in strategies, regulations and the work of different board committees”
If you have the right profile and enthusiasm, please submit your application and CV as soon as possible, but no later than 24.09.2023. If you have questions, feel free to contact Gunn Løland at gunn.loland@santanderconsumer.no or +47 97540061.